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I often surprise people by telling them to change the void dates when they void Payables transactions in Dynamics GP. If you’re voiding something that was just entered, leaving the defaulted dates is usually fine. However, when you are voiding an old check because you’re going to re-issue it, you typically want to void using the same date as the re-issued check (or at least in the same month), so there is a zero net change for both the subledger and the General Ledger. And if the original dates are in a closed year, it is even more important to not change prior year numbers.

The problem is that the window where you enter the void is a bit counter-intuitive and does not make it look like you can change the dates. But you can! Both the Void Date (the subledger void date) and the Posting Date (the General Ledger void date) can be changed simply by clicking on the date in the grid and changing it.

Now you know – don’t forget to change the void dates as needed next time.

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A lot of the requests I get are for actual vs. budget reporting. Certainly FRx and Management Reporter can do this pretty easily, but more and more I see users wanting this in Excel with a refreshable report. This blog post will give you everything you need to create a refreshable Excel report that shows monthly and YTD actual vs. budget for every account when you select a year, month (period for those not on a calendar fiscal year) and budget ID.

Here is a screenshot of the results (click on the image to make it bigger):

My example uses ‘month’, but you can easily adapt this to your fiscal calendar as needed. As an added bonus, if you’re using GP Reports Viewer you can set this up to run inside Dynamics GP.

The SQL stored procedure below.

This Excel file .

Either GP Reports Viewer to set this up inside Dynamics GP or some additional permissions to set this up in Excel for your users.

Here is the code for the SQL stores procedure:

Disclaimer: I tested this on limited data, if you find an issue or have a suggestion for improvement, please let me know and I will post the update here for everyone.

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